Hiring | Contracts | Compensation & Payment | Criminal Background Check | Per Diem | Lodging

Hiring:

Prior to all other hiring paperwork, the required criminal background check must be completed by new and returning full-time and part-time faculty (who have not been employed by Appalachian within the previous 12 month period). Information specific to this process is provided below in the Criminal Background Check item. New Faculty should confirm with their hiring department and/or college that all employment paperwork and required documents have been completed and received. In addition to any departmental and/or college requirements, employment paperwork must be completed through Appalachian's Human Resources department or, in the case of adjuncts teaching ONLY distance education classes, the Office of Distance Education.

• New Faculty teaching on the main campus and at an extension site/s: Complete employment paperwork through Human Resources as soon as possible after confirmation of hire from department and/or college. Human Resources is located in Founders Hall (828-262-3186).
• New Faculty teaching ONLY at an extension site/s: Complete employment paperwork through the HR representative in the Distance Education Office as soon as possible after confirmation of hire from the department and/or College. Contact Anni Leashomb in the Office of Distance Education to schedule an appointment (828-262-2904). Completion of the required paperwork typically takes approximately 20 minutes. Employment paperwork contains the following forms (additional forms may be included in the employment paperwork):

1. Biographical Data Form
2. Tax forms (NC 4 & W4)
3. Federal I-9 employment verification form. This form must be completed in person, and acceptable documents must be presented in person to the HR Representative. Photocopies and uncertified copies CANNOT be accepted. If acceptable documentation is NOT presented to the HR representative the employment process cannot be completed. Click on this link http://www.uscis.gov/files/form/i-9.pdf to view the forms and the list of acceptable documents:

Failure to complete employment paperwork will result in:

• Delay in issuance of a contract
• Delay in issuance of pay
• Inability to access the faculty portal and other necessary electronic resources connected to the assigned course/s

Contracts:

Contracts for on campus instruction are issued by Academic Affairs at the request of the respective dean's office. Questions about on-campus contracts should be directed to Academic Affairs (828-262-2070).

Contracts for courses taught through distance education are prepared by Distance Education; however, the information on the contracts, including salary amounts, is provided to the Extension office from the dean’s office in which the academic department/program is housed. Contracts are issued as soon as possible after receipt of the required information from the dean’s offices. In most cases they are mailed to department mailboxes. Adjunct faculty who do not come to ASU campus may request that the contract be mailed to them at the permanent address listed is the BANNER pay roll system.

Instructors should carefully review details of their contracts prior to signing. If any non-salary information on them, including name, course information, BANNER ID, pay out dates, etc., is incorrect the instructor should notify the Distance Education Office. Questions about salary (including apparent errors) should be directed to the appropriate dean’s office as soon as possible in order to avoid delays in pay out. Changes to contracts issued by the Office of Distance Education should be made ONLY by the Distance Education Office. In most cases if changes must be made to the contract a new contract will be issued.

Compensation and Payment:

Compensation for all distance education activity (course development, course delivery, travel, advising) is governed by Appalachian State University Policy on Supplemental Compensation for Professional Services to the University. Compliance with the policy is the responsibility of the college, the academic department offering the course, and the faculty member. Following compensation agreements between faculty, their department chairs, and deans, the dean's office forwards contract information to the Distance Education Office. Requests for information and assistance as well as comments and questions concerning compensation and payment should be directed to the academic department chair or his/her designee. Payment for Distance Education instruction contracts is normally issued at the end of the semester in which the course is taught; however, the contract may specify a different pay out schedule if one has been negotiated with the department chair and the agreed upon arrangement is subsequently approved by the college dean.

Full time faculty are required to receive payment by direct deposit. Part time faculty may receive payment by check or by direct deposit. An Automatic Payroll Check Deposit form can be obtained on line at: http://www.hrs.appstate.edu/forms/employment/employmentmain.php. Completed forms must be returned to the Office of Human Resources (828-262-3187).

If payment is received by check the check will be mailed to the department on the last working day of each month. To receive pay checks at a permanent address a request must be submitted, in time to set up the mailing, either to the Distance Education Office (828-262-3113) or to Pay Roll (828-262-6422).

Criminal Background Check:

All employees (full-time, part-time, temporary, SPA, EPA, Faculty, and EPA Non-Faculty) must submit to a criminal background check. Please click here for complete information (including policy, procedures, and FAQ) about the required background check.

Per Diem (meals):

Faculty whose primary teaching assignment is on the main campus may be eligible to be reimbursed at state rates for the evening meal (for each evening the assigned class meets) IF their assigned extension course ends at 8:00 pm or after AND the extension site is at least 35 miles from the main campus. To claim the reimbursement, the faculty member must complete the Request for Reimbursement of Travel and Other Expenses and submit it to the department chair. Faculty members who do not have a primary teaching assignment on the main campus should discuss this matter with the department chair.

Lodging:

Faculty whose primary teaching assignment is on the main campus may be eligible to be reimbursed at state rates for lodging IF circumstances on a given evening make return travel to Boone inadvisable. Faculty should discuss this with their department chair to insure that he/she is supportive. To claim the reimbursement, the faculty member must complete the Request for Reimbursement of Travel and Other Expenses and submit it to the department chair. Faculty members who do not have a primary teaching assignment on the main campus should discuss this matter with the department chair.